Hahndorf Bowling Club Inc.
Club Committee Meeting - Minutes of meeting held at clubrooms on Tuesday June 28th 2011
Meeting began:
19:15
Present:
W Fairley (chair), T Anderson, B Benham, C Keller (recorder), M Keller, V Liebelt, W Robertson, K Miller.
Apology:
E Harvey, T Jacob, M Wheal.
Minutes of previous meeting:
It was moved M Keller, seconded T Anderson and carried, that the minutes of the meeting held on May 18th as circulated be accepted as a true and accurate record of the business transacted.
Business arising:
Design for shirts approval presented
Motion: Design of uniform with logo, club name, stripes on sleeve be accepted. Approved unanimously.
Jackets discussed briefly. Kathy was again thanked for her efforts regarding uniforms.
Council refurbishing discussion postponed due to Trevor Jacob’s absence.
Numbers of players available for HBA 3 teams for Sat and 2 Wednesday
Preseason matches Need to know programme dates. Barry Rimmer has agreed to organise matches
Correspondence in:
Programme Book 2011- 12. Ron Bateman is contact person for Tournaments and Bob Edwards is selection contact for substitutes and venue changes. List of sponsors compiled by secretary from club and night owls sponsors handed on for inclusion.
Accountants offering services for auditing. Suggestion that Bob Oaten be approached again before others (Michael Bowman, Phil Guscott, Russell Grivell)
Correspondence out:
To HBA:
Contact information, tournaments and substitutes;
Sponsors list for program book page.
Reports:
President:
Bob Edwards has accepted position of Chairman of Selectors, and there are ongoing discussions with Phil Nagel about managing the bar.
Treasurer:
Finances close to budgeted amounts. Some outstanding sponsorship and clubroom hire accounts need to be chased. Carpet cleaning to be organised. Audit letters for past 3 years available.
HBA
M Keller and W Fairly unavailable for next HBA meeting at 7.30 pm 18 July at Lobethal clubrooms. Tony Finnis has agreed informally to act as a proxy delegate and Bill Robertson has volunteered to attend.
HWBA delegates are Libby Harvey and Maureen Scroop. Next meeting 8 August.
A direction from Bowl SA indicates HWBA cannot continue to function as a women’s-only Association. If they move towards combining with HBA so they meet the requirement of having at least one competition which is Open Gender, they will be able to continue for the coming season.
General business:
Risk Management Policy: No change. President will take up the matter with Council in September
Club Raffle: Discuss at later meeting
Come and Try Bowls: Next meeting
Club Tournaments and events: Next meeting
Heavy Jacks: To be stored in Clubrooms – only 6 left. Bill Robertson to purchase another dozen.
Other business:
Beth Young has an Information Day Friday 23 September 2011, 10.00 – 3.00 pm. BYO lunch
flag ongoing
Vic suggested we purchase blower vac, asked to go ahead and purchase before 30 June.
Sheet regarding care of synthetic green to be given to bowlers again at beginning of the season.
Rinks need to be adjusted sideways to get more even wear
Bottom green could be top dressed this year. Christmas New Year break best time
Need to look at eligible Life members, Veteran’s badges. Suggested secretary have information available for next meeting
Review of format of Night Owls.
Meeting closed
20:45
Next meeting:
Tuesday July 26th 7pm.
