California Polytechnic State University
San Luis Obispo
Zero Waste Student Club Bylaws
Article I. Preamble
It is the intent of this organization to abide by pertinent State, University and ASI regulations
Article II. Purpose
The organization was formed to reduce the solid waste our campus sends to the landfill and to educate students on campus about the importance of recycling/composting and inform them about how they can practice waste reduction at home.
Goals
- Reduce the solid waste Cal Poly sends to the landfill.
- Educate students about the importance of recycling and composting.
Article III. Identification
Zero Waste identifies itself with all concerned members of our community hoping to reduce the degradation of the environment that sustains life on earth. We approach preservation by focusing on sources of waste production, and promoting sustainable practices throughout the Cal Poly campus.
Zero Waste is a collaborative effort between the Student Coordinators, the Integrated Waste Management Authority, the Open House Committee, and Facility Services.
Article IV. Membership
Membership Restrictions
- Only active members may participate in meetings, be elected to office, vote, debate, or represent the organization.
- This organization or any of its members cannot conspire to commit any act which causes or is likely to cause, bodily danger or physical or emotional harm to any member of the campus community.
- Members must provide contact information to the club’s president
- Members must show interest by attending at least one meeting per quarter
Membership Requirements
- Membership in this organization shall be open to all those regularly-enrolled students who are interested in membership. There shall be no other requirements for admission to active membership. Each regular member has equal rights and privileges.
- This organization shall maintain a minimum of eight active members in order to establish and maintain University recognition.
- All active members have equal rights and privileges within the organization.
Membership Classifications
- Active membership
- Registered students: Undergraduate and Graduate
- All majors welcome.
- Faculty advisor
- Alumni membership
- Graduates of California Polytechnic State University
- Associate membership
- Registered students
- Faculty/staff
- Alumni
- Club’s sponsor(s)
- Faculty membership
- Current professors or teaching personnel at any college
- Graduate membership
- Current Cal Poly Students participating in a Graduate Program
Honorary membership shall not exceed 10% of the active membership.
There shall be no membership discrimination on the basis of race, sex, religion, national origin, or sexual preference.
Article V. Nondiscrimination and Hazing
Section A Discrimination
There must be no membership discrimination or rules that discriminate on the basis of race, religion, national origin, ethnicity, color, age, gender, gender identity, marital status, citizenship, sexual orientation, or disability.
Section B Hazing
In regards to all conduct, including adherence to the prohibition of hazing and nondiscrimination, students organizations must operate within the laws of the State of California and the policies and procedures of the California Polytechnic State University and the Associated Students, Inc. as stated in the Campus Administrative Policies (CAP).
This organization shall prohibit all members and officers from engaging in hazing or committing any act that injures, degrades, or disgraces any fellow student.
This organization shall comply with Title 5, Section 41301, Standards for Student Conduct.
Article VI. Officers
Officer positions
President
Officer’s duties
Ensure that all other officers are handling their responsibilities
Devise a yearly set of goals that the club will undertake
Carry out other officers’ tasks when necessary
Vice President
Officer’s duties
Assist president with duties
Serve the function of the president when the president is unavailable
Treasurer
Officer’s duties
Ensure that all officers’ payment request forms are properly filled out and turned in
Maintain the club’s account and update the club’s officers on the accounts balance
Volunteer Coordinator
Officer’s duties
Ensure that a sufficient number of volunteers are at every Zero Waste event or activity
Open House Coordinator
Officer’s duties
Ensure that the Zero Waste component of Open House is running smoothly
Regularly attend Open House committee meetings
Integrated Waste Management Authority Coordinator
Officer’s duties
Maintain contact with the IWMA as an advising and networking source
Education/Outreach Coordinator
Officer’s duties
Design Programs for ensuring that the Zero Waste team and associates are educating the campus community about waste reduction methods.
Facilities Services Coordinator
Officer’s duties
Maintain communication with facilities services to expand their involvement in increasing recycling and composting on the Cal Poly campus.
Nominations and elections
Nominations
First an election date will be set
Any Active member or Associate can nominate an officer at any point prior to elections during the academic year during which elections will take place.
Elections
Elections will take place at the last meeting of the academic year. A vote will be held for nominees. A final vote will be held for the two nominees with the most votes.
Any active member of the club may vote.
Majority, with at least 50% of the vote, will win election.
Term of office shall be one academic year
Recall
Current officers will conduct a recall upon majority request.
All active members will be allowed to vote.
80% is required to recall an officer.
Vacancies
Vacancies will be filled by volunteers or by current officers splitting duties.
Officer requirements
Officers must have at least a 2.0 Cal Poly cumulative GPA at the time of nomination and election, and must maintain at least a 2.0 GPA while in office
Article VII. Meetings
Special meetings
The President and Vice President alone have the authority to call a special meeting.
Meetings will occur either weekly or once every other week. Notices will be sent to all members prior to each meeting.
Roberts Rules of Order shall be referred to for all parliamentary procedures not covered in these bylaws.
Quorum shall be 67 % of the active membership
Article VIII. Committees
Standing committees
A present member will move to create a standing committee. Another member with second the move, and present members will nominate standing committee members.
Special committees
Formation
Special committees will be voted in by a Quorum should they be required.
Article IX. Finances
Financial procedures will follow what the ASI Treasurer Handbook has laid out.
The President, Vice President and Treasurer have the authority to expend funds of the organization. All the financial documents must have the signature of an Officer and Advisor.
Dues
Dues will be determined during the first officer meeting of each year. Officers will vote on each year’s dues. The majority chosen amount will be chosen.
Dues will be collected within the first quarter and deposited into the club account
Funds must be administered through the UU Epicenter and within ASI policies and procedures
Article X. Standing Rules
Standing rules can be proposed by any active member, and must be approved by a majority vote of all active members present at the time of voting.
The Secretary will be responsible for recording standing rules.
Article XI. Advisor
Duties of the Advisor
Oversees the organization.
Ensures the University policy is followed.
Provides continuity from year to year and during transition periods.
Assists in developing and reaching the organization’s short and long term goals. And provides guidance to help reach those goals.
Encourages leadership and group development.
Oversees the expenditures of the organization, including the planning of the budget, and the monitoring of financial reports.
Reviews and approves paperwork, such as E-Plans, PRFs, Cash Securities Forms, etc., in a timely manner.
Provides oversight to protect the safety of students and the interests of the University.
Advisor Requirements
The advisor must be a Cal Poly State faculty or staff member.
Article XII. Amendments
Amendment Procedures
Amendments may be proposed by any active club member, and shall be submitted in writing to the Board for review.
This constitution may be amended after consideration of proposed changes at two board meetings. A majority (50%+1) vote is required to approve the proposed amendment(s) during the second meeting.
Amendments must be approved by the Student Life and Leadership Department before becoming effective.
Article XIII. Conflict
These bylaws shall be in accordance with the ASI Bylaws and Codes, and the policies of the University.
Article XIV. Discipline of Members
Section A Complaints
All complaints alleging violations of the Student Conduct Code, Title 5, section 41301, et seq., shall be investigated pursuant to Executive Order 1073 and/or 1074 (in cases involving allegations of unlawful discrimination, harassment or retaliation based on protected status). Investigations and other proceedings under Executive Orders 1073 and 1074 shall be conducted by campus administration, not student organizations, and this organization shall refer any complaints alleging subject matters covered by Executive Orders 1073 and 1074 to the campus Vice President for Student Affairs or other designee for investigation and resolution.
Complaints may also be brought to the attention of Student Life & Leadership. A written charge may be filed with Student Life & Leadership. Student Life & Leadership shall review the charges and may conduct a preliminary investigation if deemed appropriate. If the preliminary investigation concludes that misconduct appears to have occurred, Student Life & Leadership shall conduct a hearing on the matter. The member alleged to have engaged in the misconduct shall be given at least 72 hours’ notice of the hearing and be given an opportunity to present a defense. Student Life & Leadership shall determine whether misconduct occurred. If it determines that misconduct did occur, Student Life & Leadership shall prepare a report to the membership of its findings and recommended sanctions, which may include expulsion, suspension, or lesser sanction(s) including, but not limited to, a reprimand, removal from office, a fine or corrective remedies.
Section B Voting
The membership shall review the hearing report in executive session, and the member accused of misconduct shall have an opportunity to rebut the information in the report. After providing a statement to the membership, the member accused of misconduct shall leave the room for the remainder of the deliberations.
The membership shall vote first on whether the member has engaged in misconduct. If by a two-thirds vote, the membership shall then by a two-thirds vote, determine appropriate sanction(s). The accused member shall be immediately notified of the outcome.
By two-thirds, the membership may reinstate a member who has been suspended or expelled.
