Hahndorf Bowling Club Inc. - Club Committee Meeting

Minutes of meeting held at clubrooms on Wednesday May 18th 2011

Meeting began:

16:35

Present:

W Fairley(chair), T Anderson, B Benham, E Harvey, C Keller, M Keller, V Liebelt, W Robertson, M Wheal(recorder).

Minutes of previous meeting:

It was moved E Harvey, seconded B Benham and carried, that the minutes of the meeting held on April 26th as circulated be accepted as a true and accurate record of the business transacted.

Business arising:

Shirts: K Miller presented two options for replacement shirts in a cloth more suited to hot weather and predominantly white. After discussion she was invited to ask AJApparel to submit models for ladies’ and men’s shirts with club colours. She was thanked for the effort made to that time.
Risk management policy: M Keller made a presentation based on the Bowls SA policy: he agreed to liaise with the District Council of Mount Barker over details required for inclusion.
Honour board: Needs last two years’ entries to be made. Extension is related to revision of constitution and developments with open bowls and is best delayed until a new constitution is adopted: intended for next AGM. W Fairley and R Grivell had been able to co-opt L Zander to assist in investigating necessary changes.

Correspondence in:

From Bowls SA:
Stock take form for match cards.
Volunteer application form for Asia-Pacific Bowls Tournament November-December 2011.
Memo detailing registration fees for season 2011-12.
Event Application Form.
Greens questionnaire.
Notification of results of Bowls SA elections.
From HBA:
Request for names and contact details of elected officials.
Request for nomination of teams by July 18th.

Correspondence out:

To Bowls SA:
Notification of match cards stock take.
Completed greens questionnaire.

Reports:

President:

Matters raised addressed elsewhere in this report.

Treasurer:

Final payment to Tiger Turf to be made after final adjustments to playing surface: these are not now anticipated until next season. Potential GST problem with this can be resolved.
GST display problem now solved.

General business:

Fours and pairs tournament: A decision was deferred until the general meeting to be called to allow members to decide whether to proceed with changes to shirts. In the meantime the President would invite K Spalding to liaise with R Bateman in making preliminary arrangements.
Pre-season practice games: Secretary to invite B Rimmer to make arrangements.
Renovations: Priorities to be discussed at the next meeting and then submitted to District Council.
Club flag: M Keller to determine size and clarify with District Council. Action deferred until shirt design resolved.

Meeting closed

19:00

Next meeting:

Tuesday June 28th 7pm.